Operon Pro
Enterprise-grade job management with workflows, inventory, and purchase orders built in.
What is Operon Pro?
Operon Pro is job management software for trade and construction businesses that need more control. Custom workflows, purchase orders, milestones, and built-in inventory—all connected to your accounting software. Designed for teams running complex jobs across multiple sites, with full visibility from quote to completion.
Onboarding Cost
How It Works
Start your 30-day free trial with full access to all features. No credit card required.
Link Xero, MYOB, or QuickBooks. Your customers, invoices, and payments sync automatically.
Set up workflows, job stages, approval rules, and milestones. Your onboarding specialist guides you through.
Start running jobs with your team. Add users, create purchase orders, and track inventory from day one.
Core Capabilities
Everything you need to manage complex jobs, without the enterprise price tag
Custom Workflows
Build workflows that match how you operate. Conditional logic, automated actions, and approval gates.
Purchase Orders
Create job-linked or standalone POs. Track approvals, deliveries, and costs in one place.
Built-in Inventory
Track stock levels, allocate materials to jobs, and manage suppliers without a separate system.
Milestones
Break jobs into trackable stages. Set dependencies, assign teams, and monitor progress.
Job Management
Full visibility across every job—from first enquiry to final sign-off. Built for teams managing multiple sites and complex projects.
Complete Job Cards
All job details in one place—customer, site, schedule, team, materials, and documents.
Configurable Stages
Define your own workflow stages. Control which roles can advance jobs and what triggers progression.
Team Assignment
Assign operators and contributors to jobs. Everyone sees their work, managers see everything.
Activity History
Full audit trail of every change, note, and action. Know who did what and when.
Additional Job Management Capabilities
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Job Search & Filters
Find any job by customer, status, date, stage, or assignee
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File Attachments
Attach photos, plans, contracts, and documents to jobs
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Scheduling View
See all jobs on a calendar—drag to reschedule
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Recurring Jobs
Set up repeat jobs for maintenance contracts
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Priority Flags
Mark urgent jobs so nothing slips
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Custom Fields
Add fields specific to your business or job type
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Job Templates
Create templates for common job types with pre-set stages and materials
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Dependencies
Link jobs that depend on each other
Plus: Job duplication, bulk actions, customer job history, job costing, and more...
Workflows
Automate how jobs move through your business. Set rules, trigger actions, and enforce approvals without manual chasing.
Visual Workflow Builder
Design workflows with stages, conditions, and actions. No code required.
Conditional Logic
Route jobs differently based on type, value, customer tier, or custom fields.
Automated Actions
Trigger emails, create tasks, generate POs, or update fields when conditions are met.
Approval Gates
Require sign-off before jobs can progress. Multi-level approvals for high-value work.
Additional Workflow Capabilities
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Stage Permissions
Control which roles can advance jobs through each stage
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Time-Based Triggers
Trigger actions based on dates, deadlines, or elapsed time
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Escalation Rules
Auto-escalate if approvals aren't completed within set timeframes
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Workflow Templates
Pre-built workflows for common job types
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Parallel Stages
Run multiple workflow branches simultaneously
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Stage Dependencies
Prevent stages from starting until prerequisites complete
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Audit Trail
Full history of every workflow action and decision
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Notifications
Automatic alerts when jobs enter stages or require action
Plus: Workflow versioning, rollback, conditional splits, and more...
Quotes
Create detailed quotes with grouped line items. Send, track, revise, and convert to jobs—all in one system.
Detailed Quote Builder
Add line items, group into sections, apply markup, and calculate totals automatically.
Customer-Friendly View
Customers see clean summaries. You keep the detailed breakdown for costing.
Version Control
Revise quotes without losing history. Every version saved, every change tracked.
Portal Approval
Customers accept, reject, or request changes online. Accepted quotes convert to jobs automatically.
Additional Quote Capabilities
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Line Item Groups
Organise items into sections (e.g., Kitchen, Laundry, Installation)
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Quote Templates
Save common quotes as templates for faster creation
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Validity Periods
Set expiry dates so quotes don't stay open forever
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Discounts
Apply percentage or fixed discounts per line or total
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Markup Rules
Apply standard markup by job type or customer tier
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Attachments
Include terms, specs, or photos with your quote
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Quote Numbering
Auto-generate quote references in your format
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PDF Export
Download or print branded quote documents
Plus: Quote duplication, revision requests, quote history per customer, and more...
Purchase Orders
Manage procurement from request to delivery. Job-linked or standalone, with full approval workflows.
Job-Linked POs
Create POs directly from jobs. Materials auto-allocate and costs flow through to job costing.
Standalone POs
Raise POs for stock or overhead purchases outside of specific jobs.
Approval Workflows
Route POs through approval based on value, type, or requester. Nothing gets ordered without sign-off.
Delivery Tracking
Track PO status from submitted to delivered. Know what's coming and when.
Additional Purchase Order Capabilities
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Supplier Management
Store supplier details, contacts, and pricing
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New Item Requests
Contributors request items not yet in the catalogue
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PO Numbering
Auto-generate PO references in your format
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PDF Generation
Generate branded PO documents to send to suppliers
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Email to Supplier
Send POs directly from Operon
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Partial Deliveries
Record partial deliveries against POs
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Invoice Matching
Match supplier invoices to POs for reconciliation
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Audit Trail
Full history of every PO action—creation, approval, delivery, payment
Plus: Bulk PO creation, PO templates, delivery notes, and more...
Inventory
Track stock, allocate materials to jobs, and manage costs—without a separate inventory system.
Stock Tracking
See what you have, where it is, and what's allocated. Real-time visibility across locations.
Job Allocation
Allocate materials to specific jobs or stages. Track used vs allocated quantities.
Low Stock Alerts
Get notified when stock falls below reorder points. Never run out mid-job.
Cost Tracking
Track material costs per job. See true margins before you invoice.
Additional Inventory Capabilities
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Multi-Location
Track stock across multiple warehouses or vans
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Batch Tracking
Track items by batch for compliance and traceability
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Schedule of Rates
Pre-defined pricing for common materials and services
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Stock Bundles
Group items into kits for common job types
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Stock Adjustments
Record adjustments for damaged, lost, or returned stock
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Supplier Pricing
Store pricing per supplier for cost comparison
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Stock Transfers
Move stock between locations with full tracking
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Inventory Reports
Stock valuation, movement history, and usage reports
Plus: Stock takes, barcode scanning (coming 2026), and more...
Also selling products retail or online?
Operon Pro's built-in inventory handles job materials. Add Exsited Integration to sync job stock with your sales inventory across Shopify, Amazon, and other channels.
Milestones
Break complex jobs into trackable stages. Assign teams, set deadlines, and monitor progress.
Milestone Creation
Define milestones per job—Site Measure, Production, Delivery, Install, Sign-off.
Assignments
Assign milestones to specific team members. Everyone knows what they're responsible for.
Dependencies
Set milestone dependencies so work happens in the right order.
Customer Visibility
Choose which milestones customers can see. Keep them informed without oversharing.
Additional Milestones Capabilities
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Due Dates
Set target dates for each milestone
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Progress Tracking
Track percentage complete per milestone
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Effort Estimates
Record estimated vs actual hours per milestone
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Budget Tracking
Allocate budget per milestone and track actuals
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Milestone Notes
Add notes, updates, and attachments per milestone
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Linked Tasks
Break milestones into smaller tasks
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Completion Triggers
Trigger workflow actions when milestones complete
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Timeline View
See all milestones across jobs in a timeline
Milestone templates, bulk updates, dependency warnings, and more...
Invoicing
Invoice flexibly—by milestone, progress claim, or job completion. Synced to your accounting software automatically.
Flexible Invoicing
Invoice on completion, by milestone, by progress percentage, or by cost threshold. Bill the way your customers expect.
Accounting Sync
Connected to Xero, MYOB, or QuickBooks. Invoices push through automatically—no double entry.
Payment Tracking
See what's paid, what's due, and what's overdue at a glance. Chase late payers before it hurts.
Customer Payments
Customers pay online via the portal. Card, bank transfer, or digital wallet.
Additional Invoicing Capabilities
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Progress Invoicing
Bill a percentage as work progresses
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Milestone Invoicing
Invoice automatically when milestones complete
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Invoice from Quote
Pull approved quote line items directly into invoices
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GST Handling
Automatic tax calculation—inclusive or exclusive
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Markup Application
Apply labour and material markup automatically
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Payment Terms
Set default terms per customer or per job
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Invoice Numbering
Auto-generate invoice references in your format
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Overdue Alerts
Get notified when invoices pass their due date
Plus: Partial payments, credit notes, invoice duplication, bulk send, and more...
Timesheets
Track time accurately with multi-stage approvals. Calculate costs, bill correctly, and pay your team on time.
Simple Time Entry
Team members log time against jobs and milestones—start/end, breaks, and notes. Works on any device.
Multi-Stage Approvals
Operator review, optional customer approval, final admin sign-off. Configurable per job or organisation.paif pla
Job Costing
See labour costs per job and milestone in real time. Know your true margins before you invoice.
Contributor Payouts
Track approved hours and manage payouts—hourly, per job, or percentage. Pay via bank, PayPal, or digital wallet.
Additional Timesheet Capabilities
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Real-Time Timer
Start and stop a timer—no manual entry needed
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Billable vs Non-Billable
Track which hours to charge and which to absorb
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Overtime Rules
Automatic overtime calculation based on daily or weekly thresholds
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Photo Attachments
Attach site photos as proof of work
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GPS Location
Capture location when timesheets are submitted
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Customer Approval
Optional customer sign-off on timesheets before payout
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Dispute Handling
Customers can dispute entries with comments
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Export to Payroll
Download approved hours for payroll processing
Plus: Offline mode with sync, break tracking, task-level logging, bulk approval, and more...
Customer Portal
Give customers self-service access. Fewer phone calls, faster approvals, quicker payments.
Quote Approval
Customers view, accept, or request changes to quotes online. No back-and-forth emails.
Job Visibility
Customers see job status, milestones, and progress. They stay informed without calling you.
Online Payments
Customers view invoices and pay online. Card, bank transfer, or digital wallet.
Messaging
Customers message your team directly through the portal. Everything logged against the job.
Additional Customer Portal Capabilities
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White-Label
Your logo and colours—looks like your business (Premium tier)
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Job Requests
Customers submit new job requests through the portal
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Document Access
Share files, photos, and documents with customers
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Timesheet Approval
Customers approve timesheets before payout (optional)
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Invoice History
Customers see all past invoices and payment records
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Notification Preferences
Customers choose how they want to be notified
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Mobile Friendly
Works on any device—phone, tablet, desktop
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Multiple Contacts
Invite multiple people from the same customer
Plus: Quote revision requests, payment receipts, job history, and more...
Team & Contributors
Manage employees and subcontractors in one system. Role-based access, workload tracking, and contributor payouts.
Role-Based Access
Admins see everything. Operators manage jobs. Contributors see only what's assigned to them.
Contributor Portal
Subcontractors and field staff view assigned jobs, submit timesheets, and upload photos—without full system access.
Workload Visibility
See who's available, who's busy, and who's overloaded. Assign work based on capacity.
Payout Management
Track approved hours and manage contributor payouts—hourly, per job, or percentage of job value.
Additional Team Capabilities
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Email Invitations
Invite team members via email—they set up their own login
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Skills Tracking
Record certifications, licences, and qualifications
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Performance Metrics
Track completed jobs, hours logged, and approval rates
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Availability Status
See who's available, busy, or on leave
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Payout Schedules
Immediate, weekly, fortnightly, or on invoice payment
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Payout Methods
Bank transfer, PayPal, or digital wallet
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Bulk Invitations
Add multiple team members via CSV upload
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Activity Log
See who did what across the system
Plus: Default hourly rates, payment details, assignment history, and more...
Choose Your Plan
All plans include free data migration and no per-user fees
Transparent Pricing, No Surprises
Free onboarding for all plans. Save 15% with annual billing.
- 5 users included
- Workflows & milestones
- Purchase orders
- Basic inventory
- 2hr onboarding
- 10 users included
- Workflows & milestones
- Advanced inventory
- Batch tracking
- Schedule of rates
- 15 users included
- Workflows & milestones
- White-label portal
- 8hr onboarding
- Dedicated account manager
- 25 users included
- Workflows & milestones
- Custom integrations
- Quarterly reviews
- Priority support (4hr SLA)
Sync with Exsited Inventory for retail, ecommerce, and multi-channel distribution
Monthly Price
A$299
A$499
A$699
A$999
Annual Price (15% off)
A$254
A$424
A$594
A$849
Included Users
5
10
15
25
Extra Users
+A$40/user
+A$35/user
+A$30/user
+A$25/user
Target
5–10 people
10–20 peopler
20–30 people
30+ people
Workflow engine (custom, conditional)
Purchase orders (job-linked + standalone)
Built-in inventory management
Basic
Advanced
Advanced
Advanced
Milestones
Approval workflows
Advanced job costing
Batch tracking
Schedule of rates
Advanced PO workflows
Advanced workflows (unlimited)
Onboarding
2 hours
2 hours
8 hours
8 hours
Phone support
Priority support (4hr SLA)
Dedicated account manager
Quarterly business reviews
White-label customer porta
Custom integrations (quoted separately)
Why Contractors Choose Operon Pro
Enterprise features without the enterprise price tag
30-50% Less Than AroFlo
Same workflow and job management capabilities at significantly lower cost. Save A$2,000–8,000 per year.
Free Onboarding
No A$2,900 setup fee. Our team guides you through configuration at no extra cost.
Modern Platform
Built for today, not 10 years ago. Clean interface, fast performance, mobile-ready.
How Operon Pro Compares
See why retailers choose Exsited over spreadsheets, basic tools, and complex ERPs
Custom workflows
Purchase orders
Built-in inventory
Add-on
Included
Milestones
Manual
Onboarding cost
Self-service
A$2,000+
Free
Monthly cost (10 users)
Free
A$600+
A$499
Multi-level approvals
Job costing
Extra tier
Advanced
Quote management
Manual
Timesheet approvals
Limited
Multi-stage
Customer portal
Limited
Extra cost
Contributor portal
Accounting sync
Plugin
Native
Setup time
1-2 days
2-4 weeks
< 7 days
Training required
None
Days
2-8 hours
Audit trail
Basic
Full
What's Your Next Step?
Choose the path that fits where you are in your decision process
Ready to Get Started
Jump in with a risk-free trial and see results in days
Still Comparing
Get our comparison guide and see how we stack up
Considering ROI
Calculate your exact savings and payback period
Want to See It First
Get a personalised demo showing your specific use case
See What Operon Pro Can Do For Your Business
30-day free trial, full access, free onboarding. Plans from A$299/month.
Related Solutions
Operon
Simple job management for trades with unlimited users. Free forever plan available.
Exsited Inventory
Full inventory and distribution management for businesses that buy, store, and sell products.
Exsited Integration
Connect Operon Pro to Exsited for advanced inventory, supplier management, and distribution workflows.
